Assistant Executive - Savli

Assistant Executive – Administration

Location: ERDA – Savli
Position Type: Fixed Term Employment on ERDA Rolls for an initial period of 3 years. Regularisation will be based on performance and behaviour.

Qualification
Graduate – B.Com / B.A.
Minimum 6 years of relevant experience in Personnel, HR and Administration activities.
Key Responsibilities
Manage housekeeping, gardening, campus/road cleaning and general facility maintenance at ERDA-Savli.
Manage drinking water facilities, housekeeping materials, stock records, material issuance and daily housekeeping complaints.
Coordinate travel arrangements, vehicle bookings, hotel/guest house bookings, pest control and fire extinguisher requirements.
Handle contract management and compliance for housekeeping, gardening, road cleaning, canteen and other facility-related services.
Verify invoices, process bills for payment and ensure submission of required statutory documents.
Handle RFQ, evaluation, indent and related administrative processes.
Coordinate arrangements for meetings, training programs, events, celebrations and other official activities.
Coordinate with GIDC, VMC, Government Water Facilities, Shops & Establishments Office and other Government departments.
Manage administrative payments such as water charges, building/land taxes and other Government-related bills.
Coordinate with cross-functional teams for administrative and facility-related activities.
Ensure smooth execution of events such as Independence Day, Annual Day and other organisational programs.
Required Experience

Candidates should have hands-on experience in:

Administration and facility management
Housekeeping and gardening management
Road/campus cleaning coordination
Travel and vehicle management
Canteen and guest house management
Contract management and compliance
Government liaisoning, preferably with GIDC, VMC, Telecommunication Department and Shops & Establishments Office
Hotel bookings and pest control activities
Security and other facility-related activities
Technical Skills
Good working knowledge of MS Word, Excel and PowerPoint
Minimum 1–2 years of ERP experience
Typing speed of 30 WPM or above
Knowledge of contract management and Government liaisoning
Language Requirements

Candidate should be able to read, write and understand:

English
Gujarati
Hindi
Behavioural Skills
Good official etiquette and professional communication
Good telephone and interpersonal skills
Maturity and ability to understand priorities
Good track record with a proactive approach
Ability to take initiative and handle multiple responsibilities
Flexible to handle emergency situations and additional workloads
Willingness to learn and take up different administrative responsibilities
Strong time-management and coordination skills