Project Coordinator

Core Responsibilities
PMO Governance & Standards Support
• Maintain PMO templates, project documentation repositories, stage-gate checklists, and audit-ready project files.
• Track completion of project deliverables including charters, project plans, BRDs, SSG deliverables, RAID logs, status reports, closure documents, and lessons learned.
• Support PMO process improvement, training coordination, and adoption of standard project management practices.
Portfolio Reporting & Dashboard Administration
• Collect weekly project updates from Project Managers and consolidate portfolio status.
• Maintain dashboards for project health, schedule, risk, issues, resource utilization, financial status, and action item aging.
• Prepare executive-ready portfolio summaries and exception reports for Yellow/Red projects.
• Support PMO reporting tools including Asana, SharePoint, Excel, Power BI, Project Server/PPM tools, or other approved platforms.
Meeting Coordination & Communication Management
• Schedule project, PMO, steering committee, and governance meetings.
• Prepare agendas, document minutes, capture decisions, and track assigned action items with owners and due dates.
• Coordinate follow-ups across PMs, technical teams, vendors, finance, procurement, and business stakeholders.
• Maintain communication calendars for status reporting, deployment notices, approvals, and executive updates.
Financial & Resource Operations Support
• Assist with purchase order, invoice, goods receipt, accrual, and budget tracking activities.
• Support resource onboarding/offboarding, contractor tracking, timesheet follow-up, and utilization reporting.
• Maintain project financial logs and coordinate with PMs to validate monthly forecast updates.
Operational Excellence & PMO Maturity
• Support initiatives to improve project quality, reporting consistency, project cost management, lessons learned, and PM maturity.
• Help maintain PMO service catalog, governance documentation, training materials, and standard operating procedures.
• Support continuous improvement opportunities such as online forms, electronic approvals, and centralized portfolio management tools